TOWN OF ORANGETOWN

SPECIAL TOWN BOARD MEETING

THURSDAY, DECEMBER 17, 2015

 

This Special Town Board Meeting was opened at 1:00 p.m.  Supervisor Stewart presided and Charlotte Madigan, Town Clerk, called the roll.  Present were:

 

Councilman Denis Troy

Councilman Thomas Diviny

 

Absent:                        Councilman Thomas Morr

Absent:                        Councilman Paul Valentine

 

Also present:                Charlotte Madigan, Town Clerk

John Edwards, Town Attorney

Robert Magrino, Deputy Town Attorney

Jeff Bencik, Finance Director

James Dean, Superintendent of Highways

Joseph Moran, Commissioner of DEME

Kevin Nulty, Police Chief

Donald Butterworth, Police Captain

James Brown, Police Captain

 

Pledge of Allegiance to the Flag of the United States of America was led by Charlotte Madigan.

                                                                                                                                                           

 

RESOLUTION NO. 564                                          APPROVE/PERSONNEL CHANGES BLUE HILL GOLF COURSE EMPLOYEES

 

Councilman Diviny offered the following resolution, which was seconded by Supervisor Stewart and was unanimously adopted:

 

WHEREAS, in choosing to contract with Applied Golf to operate Blue Hill golf course the Town Board committed to avoiding any unnecessary loss in salary for displaced employees and avoiding any layoffs,

 

WHEREAS, positions have been posted for which Blue Hill employees are qualified, and the application deadlines have passed,

 

RESOLVED, the Town Board makes the following personnel changes, with the understanding that the employees affected will promptly contact the Personnel Department and complete any necessary paperwork in order to retain employment with the Town of Orangetown,

 

RESOLVED, upon the recommendation of the Superintendent of Highways, effective January 1, 2016, Frank Allegro is hereby appointed to the position of Laborer, in Highway, Grade 9, Step 14/18, at a salary of $70,050.00.

 

RESOLVED, effective January 1, 2016, James Davie is hereby appointed to the position of Laborer, in DEME, Grade 9, Step 6, at a salary of $63,977.00.

 

RESOLVED, effective January 1, 2016, Robert Nielson is hereby appointed to the position of Laborer, in the DEME, Grade 9, Step 14/18, at a salary of $70,050.00.

 

RESOLVED, effective January 1, 2016, Douglas Simpson is hereby appointed to the position of Maintenance Mechanic I, in DEME, Grade 14, Step 25/29, at a salary of $96,022.00.

 

Ayes:      Councilperson Diviny, Supervisor Stewart

Councilperson Troy

Noes:      None

Absent:   Councilpersons Morr, Valentine

RESOLUTION NO. 565                                          APPOINT/ROBERT GERARD ASSISTANT     PLANT OPERATOR II (TRAINEE)/DEME

 

Supervisor Stewart offered the following resolution, which was seconded by Councilman Diviny and was unanimously adopted:

 

RESOLVED, that effective January 1, 2016, Robert Gerard is hereby appointed to the position of Assistant Plant Operator II – Trainee in DEME, Grade 12, Step 19/24, at a salary of $83,915.00.

 

Ayes:      Supervisor Stewart

Councilpersons Diviny, Troy

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 566                                          APPOINT ALLAN SEEBACH GREENSKEEPER/BLUE HILL GOLF COURSE/APPLIED GOLF

 

Councilman Diviny offered the following resolution, which was seconded by Councilman Troy and was unanimously adopted:

 

RESOLVED, that effective, January 1, 2016, Allan Seebach is hereby appointed to the position of Greenskeeper, in Parks and Recreation, at a salary of $120,000.00.

 

Ayes:      Councilpersons Diviny, Troy

Supervisor Stewart

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 567                                          ACCEPT/RETIREMENT/GREGORY TAVARONE/BLUE HILL GOLF COURSE

 

Supervisor Stewart offered the following resolution, which was seconded by Councilman Diviny and was unanimously adopted:

 

RESOLVED, the Town Board accepts, with regret, the retirement of Gregory Tavarone, effective January 8, 2016, from Blue Hill Golf Course and thanks him for his many years of service to the Town of Orangetown and to our Country.

 

Ayes:      Supervisor Stewart

Councilpersons Diviny, Troy

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 568                                          FINANCE/FUND POSITIONS/DEME

 

Supervisor Stewart offered the following resolution, which was seconded by Councilman Troy and was unanimously adopted:

 

RESOLVED, that the Town Board directs the Finance Director to take such other action as is necessary to properly adjust personnel budget lines in Highway, DEME, and Parks to reflect the personnel changes effected by the Town Board pursuant to the contract with Applied Golf, including funding two (2) Grade 9 Laborer position in DEME, moving funding for the Irrigation Systems Mechanic position, G14 Step 14/18, $85,629.32 positions, from Blue Hill Golf Course to Parks.

 

Ayes:      Supervisor Stewart

Councilpersons Troy, Diviny

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 569                                          RESCIND RESOLUTION #496/2015 CONTRACT/APPLIEDGOLF BLUE HILL GOLF COURSE AND PRO SHOP 2016, -2018

 

Councilman Diviny offered the following resolution, which was seconded by Supervisor Stewart and was unanimously adopted:

 

RESOLVED, Resolution #496/2015, Contract/Applied Golf Blue Hill Golf Course and Pro Shop, for years, 2016 – 2018 is hereby rescinded.

 

Ayes:      Councilperson Diviny, Supervisor Stewart

Councilperson Troy

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 570                                                        APPROVE/CONTRACT APPLIEDGOLF BLUE HILL GOLF COURSE AND PRO SHOP/2016 – 2018

 

Supervisor Stewart offered the following resolution, which was seconded by Councilman Diviny and was unanimously adopted:

 

WHEREAS, on or about June 1st, 2015 the Town issued an RFP seeking proposals from qualified proposers for the management and operation of all facets of the golf operations at Blue Hill, including, without limitation, (i) the Pro Shop operation; (ii) grounds maintenance; (iii) the restaurant; or, alternatively, (iv) any one or more of the said individual components for years 2016, 2017 and 2018; and

 

WHEREAS, in furtherance of said resolution, on or about June 1st, 2015, notice of the said RFP was both published in the official newspaper of the Town and otherwise advertised electronically, with responsive proposals required to be submitted on July 28th, 2015; and

 

WHEREAS, AppliedGolf, LLC (“AppliedGolf”), among others, submitted a proposal in response to       the Town’s RFP; and

 

WHEREAS, AppliedGolf has presented itself to the Town as an experienced and qualified operator of public golf club facilities, ready, willing and able to manage, maintain and operate the Blue Hill Pro Shop and maintenance operations in the best interests of the Town; and

 

WHEREAS, AppliedGolf has the personnel with the necessary qualifications, experience and background, as well as the resources and/or facilities to provide the services desired herein by the Town; and

 

WHEREAS, the Town is familiar, and has experience, with AppliedGolf as the Contract Manager of the nearby Town-owned 9-hole Broadacres Golf Course; and

 

WHEREAS, the Town Board, having reviewed AppliedGolf’s proposal, and having interviewed its principals and various other high level employees, and, further, having negotiated certain changes to the AppliedGolf’s proposal, both in clarification, and in the best interests, of the Town, and having considered the Company’s experience, qualifications and reputation in the golf industry, has determined that AppliedGolf is qualified to undertake the management of Blue Hill, inclusive of the Pro Shop, golf course and golf course maintenance operations for the Town; and

 

WHEREAS, the Town has the funds with which to pay AppliedGolf for the services contemplated herein; and

 

WHEREAS, by resolution duly adopted of even date herewith, but prior to the adoption of this resolution, the Town Board has adopted a Determination of Non-Significance under SEQRA, concluding that it is in the best economic interests of the Town to contract with

 

RESOLUTION NO. 570 – Continued

 

AppliedGolf for the management of the Blue Hill golf course and Pro Shop, and that there otherwise will be no significant adverse environmental impacts associated therewith; and

 

NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves a Management Contract, between the Town and AppliedGolf for the management of the Blue Hill Golf Course and Pro Shop for Town fiscal years 2016, 2017 and 2018, a copy of which is incorporated herein by reference, and authorizes the Town Supervisor, or his designated representative to execute same on behalf of the Town.

 

Ayes:      Supervisor Stewart

Councilpersons Diviny, Troy

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 571                                          APPOINT/KEITH BRENNAN/SLUDGE PROCESSING EQUIPMENT OPERATOR I/PERMANENT/DEME

 

Councilman Diviny offered the following resolution, which was seconded by Councilman Troy and was unanimously adopted:

 

RESOLVED, upon the recommendation of Rockland County Personnel, Keith Brennan is hereby appointed to the position of Sludge Processing Equipment Operator I, Grade 12, Step 25/29, permanent, from list EL#15071, effective December 18, 2015, no change in salary.

 

Ayes:      Councilpersons Diviny, Troy

Supervisor Stewart

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 572                                          AWARD BID/POLICE UNIFORMS STARR UNIFORM CENTER

 

Under new business, Councilman Diviny offered the following resolution, which was seconded by Supervisor Stewart and was unanimously adopted:

 

WHEREAS, the Police Chief duly advertised for sealed bids for furnishing Police Uniforms, which were received and publicly opened on December 3, 2015; a copy of the Affidavit of Publication, Notice of Posting and Bid Sheet is labeled Exhibit 12-F-06, and made a part of these minutes.  Now, Therefore, Be It

 

RESOLVED, that upon  recommendation of the Police Chief, this bid is hereby awarded to the only bidder, Starr Uniform Center, Scranton PA.

 

Ayes:      Councilperson Diviny, Supervisor Stewart

Councilperson Troy

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 573                                          APPROVE/CARBON FILTER MEDIA/ODOR CONTROL/WWTP

 

Under new business, Councilman Diviny offered the following resolution, which was seconded by Supervisor Stewart and was unanimously adopted:

 

WHEREAS, there are six (6) odor control vessels at the WWTP and,

 

WHEREAS, the Town Board approved the contract award in the amount of $62,424.24 at the December 8^th, 2015 RTBM to replace the activated carbon media in three (3) vessels at the WWTP,

RESOLUTION NO. 573 – Continued

 

WHEREAS,this bid price is approximately 40% lower than estimates that DEME received before bidding, Whereas the low bidder has agreed to replace the activated carbon media in the remaining three (3) vessels for $60,995.00,

 

THEREFORE BE IT RESOLVED, that additional funding in the amount of $60,995.00 be approved to replace the activated carbon media in the remaining three (3) vessels at the WWTP.

 

THEREFORE, the total contract price will be $123,419.24.

 

Ayes:      Councilperson Diviny, Supervisor Stewart

Councilperson Troy

Noes:      None

Absent:   Councilpersons Morr, Valentine

***

RESOLUTION NO. 574                                          ADJOURNED/MEMORY

 

Supervisor Stewart offered the following resolution, which was seconded by Councilman Troy and was unanimously adopted:

 

RESOLVED, at 1:20 p.m., the Town Board adjourned, in memory of Jeanne Delo, Ron Delo’s Mother.

 

Ayes:      Supervisor Stewart

Councilpersons Troy, Diviny

Noes:      None

Absent:   Councilpersons Morr, Valentine

 

 

 

 

 

_________________________________

                                                                                             Charlotte Madigan, Town Clerk